| MAILROOM SOLUTIONS
Modernize Your
Mailroom For Productivity
Modern mail machines automate essential tasks such as folding, inserting, weighing, postage printing, and sealing – unleashing operational efficiency. Plus with advanced shipping software at the heart of your operation, every step in your mailroom process become integrated, traceable and secure. Let HGI’s no-pressure team help you unlock mailroom productivity.
- OFFICE MAIL MACHINES
- SHIPPING SOFTWARE
- PRODUCTION MAIL MACHINES
- FOLDER INSERTER
- PRINT FINISHING
- SMART LOCKERS
Office Mail Machines
Get off the Pony Express and on the automation rocket ship 
. Office Mail Machines automate and streamline weighing, calculating, and postage printing – saving you time and money.
Postage meters save you money.
Accurately weigh and pay for your postage.
Get discounted postage rates.
USPS offer a five cent discount on every single piece of mai for doing away with the hassle of stamps and embracing postage printing.
Enough licking, sticking and sealing.
Free your staff to do more meaningful work with the productivity of automation. Their tongues and fingertips will thank you.
Print your postage and save time.
Don’t waste time going to the post office or spinning out on St^#ps.com, print your postage from the convenience of your mailroom.
Little machines, big impact.
We sell huge automated mail machines, but even our smaller desktop machines can unlock huge cost savings for small businesses.
Quotes are free and easy!
Let our no-pressure sales team help you design the perfect office mail machine.
Automate Every Envelope, Every Invoice, Every Check, Everyday and Save.
Auto-Weigh and Pay
Envelopes are weighed, exact postage is calculated, best rates are selected, and the correlating postage is printed to that envelope within seconds, and you didn’t even lift a finger.
Postage Printing
No more peeling and sticking stamps, mail machines can print postage on thousands of envelopes per hour.
Secure Envelope Sealer
Robust and reliable sealing ensures document confidentiality and security.
Expandable Capabilities
From stack feeders to folder and inserters, mail machines can be expanded with many plug and play add ons to meet your needs as they change.
Envelopes are weighed, exact postage is calculated, c best rate are selected, and the correlating postage is printed to that envelope within seconds, and you didn’t even lift a finger.
No more peeling and sticking stamps, mail machines can print postage on thousands of envelopes per hour.
Robust and reliable sealing ensures document confidentiality and security.
From stack feeders to folder and inserters, mail machines can be expanded with many plug and play add ons to meet your needs as they change.
Let Us Help You
Pick Out A Mail Machine
HGi is ranked #1 in customer service, let our experts help you upgrade your mailroom capabilities.
Real Feedback, Real Impact.
“HGI took the time to help us with the selection. Delivery was prompt and the training provided was top notch. Extremely happy with the entire process.”
Climate Control Services, Inc.
“Professional, Reliable, with outstanding customer service.”
Lauren Wetendorf
“Awesome company, great service, great machines!”
DNA Marketing, Printing and Business Signs
“Probably the best run company in south Florida... If you 're in the market for a copier/printer, I strongly urge you to call HGI”
David Lachman
“THE BEST tech we've had for our equipment. We've been hiring HGI for the past 6 years and we couldn't be happier with this company.”
Quality Print Center
“Exceptional knowledge and expertise.”
Alice Veloso
“Great service and integrity. I would definitely recommend this organization for office equipment needs.”
Joe Ferrante
“HGI didn't just push a high ticket machine on us, but found us the perfect machine that suits our needs in every way. ”
Kimberly Anderson
Frequently Asked Questions About Office Mail Machines
An office mail machine is a mailing system that helps businesses process outgoing mail more efficiently. Depending on the type of equipment, office mail machines can automate tasks like postage application, envelope sealing, folding and inserting documents, sorting mail, and tracking mailing activity. These systems help reduce manual work, improve accuracy, and streamline day-to-day mailing operations.
Office mail machines are designed to automate common mailing tasks that would otherwise be done by hand. A mailing system may weigh mail, apply the correct postage, seal envelopes, fold and insert documents, or help organize outgoing mail for faster processing. By simplifying repetitive mailing steps, office mail machines can help businesses improve productivity and maintain a more efficient mail workflow.
Office mail machines help businesses save time, reduce manual handling, and improve the accuracy of mailing processes. They can make it easier to manage postage, process higher mail volumes, reduce errors, and create a more efficient workflow for invoices, statements, direct mail, and other business communications. For organizations that send mail regularly, a mailing system can also help improve consistency and support better operational efficiency.
Office mail machines are a valuable solution for businesses, healthcare organizations, schools, financial institutions, manufacturers, and other offices that send a steady volume of outgoing mail. They are especially useful for organizations looking to reduce time spent on manual mailing tasks, improve accuracy, manage postage more effectively, and create a more streamlined mail process for billing, customer communications, and internal operations.
HGI Technologies provides office mail machine solutions that help organizations simplify mailing operations, improve workflow efficiency, and reduce the time spent processing outgoing mail. Depending on business needs, these solutions can support tasks like postage processing, document handling, and mail preparation while helping teams create a more reliable and efficient mailing workflow.
Shipping Software
Multi-carrier shipping software unlocks savings and productivity by integrating your mailroom with the national carriers like USPS, FedEx, and UPS.
Automated Rate Shopping
Shipping software automatically select the carrier that meets your speed and cost demands.
Trackable and Traceable
Don’t lose visibility at the printer, shipping software ensures traceability and accountability for the status of your outgoing mail throughout the mailroom and delivery process.
Integrates with the Greats
USPS, FedEx, UPS, DHL and regional carriers all seamlessly integrate into shipping software – with some key players offering substantial postage discounts for the mutually beneficial integration.
Save time with E-Certified Mail
No more going to the post office for certified mail, originate E-Certified Mail from anywhere.
Address Verification and Shipping Compliance Tools
Get peace-of-mind that your package is headed to the right place and that you have the digital logs to provide reliable audit trails and compliance records.
Quotes are free and easy!
Let our no-pressure sales team teach you about the savings and efficiency shipping software can unlock for you!
Let Us Help You
Integrate Shipping Software
HGi is ranked #1 in customer service, let our experts help you upgrade your mailroom capabilities.
Real Feedback, Real Impact.
Customer Testimonials
“HGI took the time to help us with the selection. Delivery was prompt and the training provided was top notch. Extremely happy with the entire process.”
Climate Control Services, Inc.
“Professional, Reliable, with outstanding customer service.”
Lauren Wetendorf
“Awesome company, great service, great machines!”
DNA Marketing, Printing and Business Signs
“Probably the best run company in south Florida... If you 're in the market for a copier/printer, I strongly urge you to call HGI”
David Lachman
“THE BEST tech we've had for our equipment. We've been hiring HGI for the past 6 years and we couldn't be happier with this company.”
Quality Print Center
“Exceptional knowledge and expertise.”
Alice Veloso
“Great service and integrity. I would definitely recommend this organization for office equipment needs.”
Joe Ferrante
“HGI didn't just push a high ticket machine on us, but found us the perfect machine that suits our needs in every way. ”
Kimberly Anderson
Frequently Asked Questions About Shipping Software
Shipping software helps businesses manage parcel and freight shipping from one centralized system. It can automate tasks like carrier selection, rate shopping, label printing, shipment tracking, and shipping documentation so teams can process orders faster, reduce manual work, and improve shipping accuracy.
Shipping software connects shipping operations with the systems your business already uses, such as ERP, WMS, ecommerce, or order management platforms. It pulls in shipment data, applies business rules, selects the right carrier and service level, generates shipping labels and documents, and helps track packages from shipment through delivery.
HGI Technologies shipping software helps businesses streamline shipping operations by automating shipment processing, improving carrier management, simplifying label generation, and increasing visibility across the shipping workflow. It’s designed to help organizations reduce manual effort, improve shipping accuracy, and create a more efficient fulfillment process from order to delivery.
Shipping software can help businesses process orders faster, reduce manual data entry, improve shipping accuracy, and create more consistent workflows across the organization. It can also support better carrier decision-making, improve tracking visibility, reduce shipping-related errors, and help teams scale shipping operations more efficiently as order volume grows.
Many shipping software solutions are designed to integrate with the systems businesses already rely on, including ERP, warehouse management, ecommerce, and order management platforms. These integrations help eliminate duplicate data entry, improve workflow accuracy, and create a more connected shipping process across the broader operation.
Production Mail Machines
Is your mailroom ballooning into a mailfactory?
It’s time to free up labor and enhance productivity by streamlining and automating your high-volume mail processing.
High-Volume Productivity
Production-grade mail machines, folders and inserters are designed for high speed processing. They are capable of reliably handling thousands of mail pieces per hour day after day.
Integrated Equipment, Easy Automation
Reduce repetitive labor and streamline your mailroom with integrated in-line equipment and advanced automation: auto-fold, auto insert, auto-seal, and auto stamp in one pass.
Versatile Postage Processing
Configure your mail machine to handle anything: transactional mail, statements, payroll, direct mail, booklets, postcards, etc.
#1 Service Team in Florida
HGi’s service team takes a proactive approach to keeping the equipment in your mailroom running around the clock.
Quotes are free and easy!
Let our no-pressure sales team help you design the perfect production-grade mail system.
No More Licking, Folding, Inserting, Stamping…
Just Shipping
Meter and Save
Accurately weigh and pay for your postage. Plus get postage discounts for doing away with the hassle of stamps.
Flexstream™ Software Intelligence
Prints tiny scan code on your papers, ensuring that all the mailroom devices in your system know exactly how to process every unique page into ready-to-ship mail.
Secure Envelope Sealer
Robust and reliable sealing ensures document confidentiality and security.
Advanced Folding and Inserting
Transform papers and envelopes into postage with in-line folding and inserting capabilities.
Accurately weigh and pay for your postage. Plus get postage discounts for doing away with the hassle of stamps.
Prints tiny scan code on your papers, ensuring that all the mailroom devices in your system know exactly how to process every unique page into ready-to-ship mail.
Robust and reliable sealing ensures document confidentiality and security.
Transform papers and envelopes into postage with in-line folding and inserting capabilities.
Real Feedback, Real Impact.
“HGI took the time to help us with the selection. Delivery was prompt and the training provided was top notch. Extremely happy with the entire process.”
Climate Control Services, Inc.
“Professional, Reliable, with outstanding customer service.”
Lauren Wetendorf
“Awesome company, great service, great machines!”
DNA Marketing, Printing and Business Signs
“Probably the best run company in south Florida... If you 're in the market for a copier/printer, I strongly urge you to call HGI”
David Lachman
“THE BEST tech we've had for our equipment. We've been hiring HGI for the past 6 years and we couldn't be happier with this company.”
Quality Print Center
“Exceptional knowledge and expertise.”
Alice Veloso
“Great service and integrity. I would definitely recommend this organization for office equipment needs.”
Joe Ferrante
“HGI didn't just push a high ticket machine on us, but found us the perfect machine that suits our needs in every way. ”
Kimberly Anderson
Frequently Asked Questions About Mail Machines
A production mail machine is an automated system designed to prepare large volumes of mail quickly and accurately. Depending on the system, it can fold documents, insert them into envelopes, seal envelopes, apply postage, sort mail, and prepare mailings for delivery. Production mail machines help businesses improve efficiency while reducing manual labor and mailing costs.
Organizations that send frequent or high-volume mailings—such as healthcare providers, financial institutions, insurance companies, schools, government agencies, manufacturers, and utility companies—can benefit from production mail machines. Automating mail preparation helps increase productivity, improve accuracy, and ensure important communications are sent on time.
Production mail machines help lower mailing costs by automating repetitive tasks, reducing labor, minimizing mailing errors, and improving postage efficiency. Many systems also integrate with mailing software to help organizations qualify for postal discounts and streamline mail processing.
A folder inserter focuses on folding documents, inserting them into envelopes, and sealing the envelopes. A production mail machine may include those capabilities while also offering advanced features such as postage application, mail sorting, barcode reading, document tracking, and integration with broader mailroom workflows. The best solution depends on your organization’s mailing volume and operational needs.
When selecting a production mail machine, consider your monthly mail volume, document types, envelope sizes, processing speed, security requirements, software integration, and future growth plans. HGI Technologies can evaluate your current workflow and recommend a solution that improves efficiency while supporting your long-term business goals.
Folding & Inserting
AI won’t take your job, but a Folder Inserter might! Reduce labor and streamline your mailroom operations with the machines that automatically group, sort, fold, and stuff mail into envelopes.
Folds and Inserts
Sorry to be captain obvious, but a folder inserter is a machine that folds papers and inserts them into a range of envelope sizes.
Streamline Mailroom Operations and Save
Labor is expensive, expand productivity by streamlining and automating your mailroom operations.
Increase Happiness 😊
No one enjoys folding and stuffing envelopes, with automation you can put your staff to work on more meaningful and profitable tasks.
FlexStream™ Software Intelligence
Prints tiny scan code on your papers, ensuring that all the mailroom devices in your system know exactly how to process every unique page into ready-to-ship mail.
Quotes are free and easy!
Let our no-pressure sales team help you design a tailored mailroom system.
Let Us Help You
Select a Folding & Inserting Mail Machine
HGi is ranked #1 in customer service, let our experts design you an integrated mailroom system.
Real Feedback, Real Impact.
“HGI took the time to help us with the selection. Delivery was prompt and the training provided was top notch. Extremely happy with the entire process.”
Climate Control Services, Inc.
“Professional, Reliable, with outstanding customer service.”
Lauren Wetendorf
“Awesome company, great service, great machines!”
DNA Marketing, Printing and Business Signs
“Probably the best run company in south Florida... If you 're in the market for a copier/printer, I strongly urge you to call HGI”
David Lachman
“THE BEST tech we've had for our equipment. We've been hiring HGI for the past 6 years and we couldn't be happier with this company.”
Quality Print Center
“Exceptional knowledge and expertise.”
Alice Veloso
“Great service and integrity. I would definitely recommend this organization for office equipment needs.”
Joe Ferrante
“HGI didn't just push a high ticket machine on us, but found us the perfect machine that suits our needs in every way. ”
Kimberly Anderson
Frequently Asked Questions About Folder Inserters
A folding and inserting machine automatically folds printed documents, inserts them into envelopes, and seals the envelopes for mailing. These systems help businesses streamline high-volume mailings, reduce manual labor, and improve accuracy for invoices, statements, payroll, direct mail, and customer communications.
Yes. Modern folding and inserting systems use features such as barcode reading, document matching, and automated verification to help ensure the correct documents are placed in the correct envelopes. This reduces the risk of mailing errors while supporting compliance and protecting sensitive information.
When selecting a folding and inserting machine, consider your monthly mail volume, envelope sizes, document types, number of inserts, processing speed, security features, and integration with your existing print and document workflows. Choosing equipment that can grow with your business helps maximize your investment over time.
Is your team spending hours per week preparing mail? A folder inserter can significantly reduce manual work and free up your staff for more impactful tasks. The right solution depends on your mailing frequency, document types, and workflow. HGI Technologies can help assess your current process and recommend equipment that fits your needs and enhances your productivity.
Organizations that send large volumes of mail—such as healthcare providers, financial institutions, schools, government agencies, insurance companies, utilities, and manufacturers—can benefit from folding and inserting machines. Automating mail preparation helps improve efficiency, reduce processing time, and minimize mailing errors.
Print Finishing Equipment
Turn your prints into stunning books, manuals, and magazines with production-grade finishing machines that bind, cut, slit and crease.
Precision Quality
Production-grade binders, slitters, cutters and creasers are designed to do their tasks consistently and without cracking the toner, roughing the edges, or smearing the print quality.
Unlock your potential to manufacture books, manuals and magazines
with advanced professional quality binding & creasing equipment.
Streamline and automate to save
Stop sending your binding out of house or eating up your teams valuable time with manual finishing steps.
Don’t Bottleneck Your Productivity
Offline finishing is often more versatile use of space, time, and resources then inline equipment.
Tailored Finishing Systems
Pick from HGI’s large selection of integrated finishing systems and stand alone binding, slitting and creasing machines.
Quotes are free and easy!
Let our no-pressure sales team help you pick out the perfect finishing equipment.
Let Us Help You
Design A Tailored Finishing System.
There is only one dealer in South Florida that is Ricoh ProVision Certified, let the pros help you design your professional finishing system.
Real Feedback, Real Impact.
“HGI took the time to help us with the selection. Delivery was prompt and the training provided was top notch. Extremely happy with the entire process.”
Climate Control Services, Inc.
“Professional, Reliable, with outstanding customer service.”
Lauren Wetendorf
“Awesome company, great service, great machines!”
DNA Marketing, Printing and Business Signs
“Probably the best run company in south Florida... If you 're in the market for a copier/printer, I strongly urge you to call HGI”
David Lachman
“THE BEST tech we've had for our equipment. We've been hiring HGI for the past 6 years and we couldn't be happier with this company.”
Quality Print Center
“Exceptional knowledge and expertise.”
Alice Veloso
“Great service and integrity. I would definitely recommend this organization for office equipment needs.”
Joe Ferrante
“HGI didn't just push a high ticket machine on us, but found us the perfect machine that suits our needs in every way. ”
Kimberly Anderson
Frequently Asked Questions About Print Finishing
Print finishing refers to the processes performed after printing to enhance the appearance, functionality, or durability of printed materials. Common print finishing services include folding, stapling, booklet making, binding, laminating, trimming, creasing, perforating, and hole punching. These finishing options help create professional-quality brochures, manuals, booklets, marketing materials, and business documents.
Print finishing equipment includes machines designed for folding, cutting, booklet making, binding, laminating, creasing, perforating, scoring, and automated document finishing. The right solution depends on your print volume, document types, and production workflow.
Adding print finishing equipment to your workflow can reduce outsourcing costs, shorten turnaround times, improve consistency, and give your team greater control over production. Businesses that regularly produce marketing materials, training manuals, reports, or direct mail often benefit from completing both printing and finishing in-house.
Yes. Automated print finishing equipment eliminates many time-consuming manual tasks, allowing employees to complete jobs faster while maintaining consistent quality. Integrated finishing systems also reduce errors and help organizations meet tight production deadlines.
The best print finishing solution depends on your monthly print volume, document sizes, finishing requirements, available workspace, and production goals. Whether you need booklet making, binding, laminating, or complete inline finishing, HGI Technologies can help you select equipment that integrates with your existing print environment and supports future growth.
Smart Lockers
Safer, easier and integrated – Smart lockers are revolutionizing package deliver and retrieval.
Locked and Loaded Safety
Secure your packages in smart lockers that take biometric or phone authentication to open.
Minimal Contact Deliver
No need to allow the mailman to go wondering your property, smart lockers allow for a safe exchange point, where parcels can be delivered with minimal contact.
Take Control of your Inbound Parcels
TRAXsuite is cloud-based inbound parcel tracking software that allows campuses and large organizations to fully track inbound parcels, assign delivery locations, gain proof of delivery, and provide an audit trail with downloadable reports.
Customizable and Scalable Design
Tall, short, wide or deep, FP smart lockers can be customized to meet your needs.
Quotes are free and easy!
Let our no-pressure sales team help design the perfect smart locker system for your property.
No More Sketchy Deliveries
or Missing Packages
Dry, Safe & Unpenitratable
Smart lockers are designed to keep out the elements, even the ones that have a crow bar.
Touch Free Access
Open your locker directly from your phone - No app need, simple click on the package receipt to launch the opening process.
Assorted Locker Sizes
From envelope cubbies to suitcase lockers, FP smart lockers are configured to meet your needs.
Food Storage Configurations
Temperature-controlled smart lockers are available for food storage and curbside pick up applications.
Smart lockers are designed to keep out the elements, even the ones that have a crow bar.
Open your locker directly from your phone – No app need, simple click on the package receipt to launch the opening process.
From envelope cubbies to suitcase lockers, FP smart lockers are configured to meet your needs.
Temperature-controlled smart lockers are available for food storage and curbside pick up applications.
Let Us Help You
Pick Out A Smart Locker
HGi is ranked #1 in customer service, let our experts help you design a tailored smart locker for your property.
Real Feedback, Real Impact.
“HGI took the time to help us with the selection. Delivery was prompt and the training provided was top notch. Extremely happy with the entire process.”
Climate Control Services, Inc.
“Professional, Reliable, with outstanding customer service.”
Lauren Wetendorf
“Awesome company, great service, great machines!”
DNA Marketing, Printing and Business Signs
“Probably the best run company in south Florida... If you 're in the market for a copier/printer, I strongly urge you to call HGI”
David Lachman
“THE BEST tech we've had for our equipment. We've been hiring HGI for the past 6 years and we couldn't be happier with this company.”
Quality Print Center
“Exceptional knowledge and expertise.”
Alice Veloso
“Great service and integrity. I would definitely recommend this organization for office equipment needs.”
Joe Ferrante
“HGI didn't just push a high ticket machine on us, but found us the perfect machine that suits our needs in every way. ”
Kimberly Anderson
Frequently Asked Questions About Smart Lockers
Smart lockers are secure, connected storage systems that use software, access controls, and automation to manage the pickup, drop-off, storage, or distribution of items. Businesses use smart lockers to improve security, streamline handoffs, reduce manual processes, and create a more efficient way to manage assets, packages, equipment, or order fulfillment.
Smart lockers use software and electronic access controls to assign compartments, track activity, and allow authorized users to retrieve or return items. Depending on the use case, users may access lockers with a barcode, PIN, badge, mobile device, or other credentials. This helps automate item distribution, improve accountability, and provide real-time visibility into locker usage and inventory movement.
Smart lockers can support a wide range of business and operational workflows, including package pickup, employee asset management, IT equipment distribution, order pickup, returns, and secure storage of tools or supplies. They are often used by organizations that want to improve convenience, reduce labor-intensive handoffs, increase security, and create a more organized self-service experience for employees, customers, or visitors.
Smart lockers help businesses improve security, reduce manual handling, and create more efficient pickup and distribution workflows. They can support better asset tracking, increase accountability, reduce wait times, and free up staff from repetitive handoff tasks. Smart lockers can also help improve the user experience by giving employees, customers, or visitors a more convenient and flexible way to access items when needed.
HGI Technologies provides smart locker solutions designed to help businesses improve secure storage, item distribution, and self-service workflows. Smart lockers can be used to support operational efficiency, reduce manual processes, and create a more controlled and trackable way to manage assets, packages, equipment, or order pickup across a variety of business environments.
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We offer a wide range of Office Equipment and IT Services.
